ACCESSING TO SCHEDULED AUDITS


If our Kapture.io user is created with an email, we will receive an email like the next one:

This email notifies us of the necessity to execute an audit:

  • One day before the scheduled day.
  • The scheduled day.
  • Also, we will receive a notification if we don't execute our scheduled audit one day after the scheduled day. Note: this email arrives only to the person responsible for the execution.

Note: when we click on the direction provided by this email, automatically Kapture.io login page appears. We need to introduce our login credentials and then, automatically we will see our audit checklist ready to be executed.


On the other hand, if we prefer, we can go directly to our LPA calendar.

Note 1: if our Kapture.io user is created without an email, this is the only possible way.

  • Click on the audit planning "square".
  • Click on "Run audit".
  • The audit checklist will appear automatically.

Note 2: we can see all the Audit planning but we are only able to execute those audits which a manager has assigned to us. We will identify our audits because they have different square borders.

Note 3: if we need to skip the audit because of justified matters, we can specify this by the next way:



EXECUTING SCHEDULED AUDITS


Once we click on "Run Audit" we can start the execution answering all our defined questions. These questions can be:

  • Yes - No.
  • Yes - No - NA.
  • A defined list.
  • Rate between 1 and 5.
  • A free-text answer.
  • A question to be answered with an attached picture.


We continue answering questions and moving between defined sections.

Note 4: If necessary, we can do the next actions related to our audit:

  • Attach pictures to our answers.
  • Add comments attached to our answers.
  • Generate an issue to be track and solve. This issue will be assigned to a user as responsible for managing and solving this non-conformity. An email will arrive immediately to the assigned user notifying about the generated issue.

Once we finish our audit a pop-up appears with 3 options:

  • Cancel: we go back to the audit and we can edit something if necessary.
  • Save only: this action only saves our answers. The audit will continue with the status of not finished pending to be updated and finalized. This means that we are able to initiate an audit, stop it and take up again when is necessary.
  • Finalize: we finish our audits and we will be able to check our audit report.

After selecting Finalize, we see a little summary of the audit execution and we go back to the audit home area.